Appointed by the Mayor and City Council, the City Secretary is a statutory position required by State law to manage city records.The City Secretary serves to enhance public participation in municipal government and safeguard the democratic government process through transparent open government and open records.
Responsibilities of the City Secretary include:
Elections- The City Secretary serves as the Chief Election Official for the City.
Open Records / Open Meetings
Records Custodian/Records Management Officer
The City secretary is responsible for maintain the City’s accounting and financial systems including
accounts payable, payroll, utilities and fixed assets.
Works with the Mayor and City Council on preparing the annual budget.
The City Secretary serves as the supervisor for Municipal Court, Utility’s department and Public Works.
Other Duties of the City Secretary's Office
In addition to the duties listed above, the City Secretary serves as custodian of the city corporate seal and attests the Mayor signature on all official documents; publishes all legal ads and notices for the city; is the agent for the purposes of serving civil process; receives bids and attends bid openings; posts all legal notices and agendas; develops and maintains the City Secretary and City Council budgets. As in many other cities, the City Secretary serves as a resource for citizens and a link between citizens and the city organization.